Job Purpose
Responsible for performing accounting, reconciliatory, custodial tasks related to the efficient maintenance and processing of accounts payable transactions.
Responsibilities and Accountabilities
Area 1: Suppliers payment processing
•Coordinate with procurement department and other user departments to maintain and update supplier list with required bank/payment details and contact details as outlined in the policies and procedures manual.
•Check and oversee the distribution of all supplier statements as they are received and resolve all discrepancies directly with suppliers to ensure accurate and updated ledger balances.
•Verify that all invoices are supported by duly approved purchase orders and correct authorization procedures were followed prior to processing the invoices on the accounts payable system.
•Ensure timely processing of all accounts payable payments and prepare and update accounts payable reports for management review.
•Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed with aim of ensuring accounting for expenses in the period they are incurred.
•Review journals resulting from matching in the system all invoices, credit notes received, generate payment vouchers and forward the prepared payment for settlement.
•Ensure vendor liabilities are accurately provided for in the company’s records, payments made timely and all accounts appropriately reconciled.
Area 2: Financial Reporting & Auditing
•Provide supporting documentation and facilitate audits with regard to the Suppliers/Accounts Payables Accounts.
•Produce monthly aging Reports for all Suppliers to and provide recommendations for addressing issues arising from accounts payable.
Area 3: Petty Cash Management
•Responsible for petty cash and imprest management including maintenance of petty cash records and completion of cash reconciliation at each month end.
Area 4: Team management
•Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.
Minimum Requirements
•A Bachelor’s degree in Accounting, Finance and other related field.
•Professional qualification in Finance or accounting such as CFA, CPA or ACCA
•At least three (3) years’ experience in a similar role within a medium to large organization.
•Practical experience in use of MS packages and ERP systems.
•FMCG industry
Technical Competencies
•A good understanding the management of account payables and their impact on the overall business performance.
•Good communication and interpersonal skills.
•Results orientation and ability to deliver within strict deadlines.
•Accuracy and attention to detail.
•Strong analytical and problem-solving skills.
•High level of integrity.
